How to localize an InDesign file

by Paolo Agostinetto 3 minutes to read

Localizing an InDesign file can become a tedious process, especially when you’re working with multiple languages and translators.

InDesign files, unlike many other file formats, are heavily structured documents and as such, need to be created while contemplating the localization process (see also our guide “19 Tips To Optimize Your InDesign File For Translation”).

Localizing InDesign files can be much easier if ad-hoc tools such as Redokun are used. Redokun is a cloud software used by companies who need to enable their team to translate their InDesign files in less time and with higher consistency.

There are two ways to localize an InDesign file:

  • Using the integrated translation tool
  • Using the text export/import feature

InDesign localization using the integrated translation tool

  • Open the file in InDesign and export it in IDML file format
  • Upload the IDML file on Redokun and select the file language
  • Select all the target languages and assign them to your translators (Redokun will send an email inviting them to create an account)
  • As soon as the translator confirms the translation, you’ll receive a notification via email indicating that you can now download your translated document in InDesign format

Using the text export/import feature

  • Open the file in InDesign and export it in IDML file format
  • Upload the IDML file on Redokun and select the file language
  • Select all the target languages
  • Download an exchange file (in Excel or XLIFF format) with all the text. Redokun will create a file with one line for each paragraph.
  • As soon as the translator is done translating the exchange file, upload it on Redokun
  • Download the translated InDesign file

Check out the video tutorials on our YouTube channel

Paolo Agostinetto
Paolo Agostinetto

Project Manager & Co-Founder at Redokun

19 Tips To Optimize Your InDesign File For Translation (Free eBook)

Free InDesign eBook
A short guide for InDesign users who work on multilingual projects. It'll give you an exhaustive look into the issue of creating an InDesign document ready for translation.

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