How to Translate an Entire Excel Document Quickly

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how to translate an excel document quickly

Is there an easy way to translate your Excel documents that doesn't need you to move your entire operation to Google Sheets?

When translating a big Excel spreadsheet, dealing with complex functions and layout preservation adds a lot to your plate. On top of that, you’re also making sure every cell and every column are translated correctly.

Before you know it, half of your time is gone… but there’s still a long way to go before your work is done. Here’s an Excel translation tool that helps you clear up the process.

First, what takes up the most time in your Excel translation workflow?

  • Manually selecting the cells or columns to translate them.
  • Importing your Excel document to Google Sheets so you can use its translation function. But in doing so, you’re adding another tool to your workflow that might break the formatting of your original file.
  • Manually reproducing your Excel document in new languages. Your spreadsheet might contain colours, styles, or even images you want to maintain across all language variations. If you do this manually, you’ll have to set aside a good amount of time to reproduce the design consistently.
  • Going through each translated Excel file to ensure your language use is consistent. If you use special terms or terminology in your spreadsheets, their translations should be consistent… but checking that yourself means wasting more time.
  • Feeling unproductive due to poor communication with the people who help you with the translations. Passing the text and instructions from one person to another can take quite a bit of back-and-forth if there’s no structure to it.

Ultimately, you would lose money due to repetitive tasks and ineffective workflow. But no worries, here’s a solution you can try today.

Just by using one tool, you can translate your Excel documents up to 60% faster and save up to 90% in translation costs.

Redokun combines three important features into one simple tool so you can streamline your Excel translations straight from a browser. Just by using one tool, you can:

  1. Manage all your documents and teams at a glance.
  2. Collaborate with different people in real-time.
  3. Translate faster with computer-assisted translation.

By having everything in one place, you and your team will have a clear and easy process for translating Excel documents. As a result, you can produce multilingual spreadsheets quickly for your business - all while staying within your budget and deadlines.

Translate your first Excel document on Redokun today! It only takes a second to activate your free trial and we don’t ask for your credit card information.

How does Redokun work?

1. Upload your Excel document

Log in to Redokun on your browser and upload your Excel document.

Take a break from those tired copy-paste keys as Redokun automatically extracts the text into neat segments for you.

2. Select your target languages and team members.

Select one or more languages for your translation project. Redokun currently supports more than 100 languages.

After that, you can assign your translators for each target language by entering their email addresses. They will receive an email invite to access the document on Redokun and start working on it. You can also set yourself as the translator.

add target language for excel translation
assign translators for excel translation

3. Translate your text without distractions.

Redokun extracts your Excel file content and leaves only the text so you can focus solely on the translating part.

The text is organized into neat segments, and you have the flexibility to translate these segments online or offline.

Translate Online

Your team can start translating online by using Redokun in a browser.

Using Redokun’s Web Editor, you’ll have direct access to powerful tools like machine translation and translation memories. Both give you instant translation suggestions in just one click. Learn more here.

The Web Editor is also your space for real-time collaboration, just like in Google Sheets.

redokun translation web editor

Translate Offline

If you work with external translation vendors, you can export your text from Redokun and send it to them.

The export file comes in a standardized format (like .xliff) which your vendor will know how to fill out. Later, you can import their translations back to Redokun quickly and enjoy the rest of the features.

redokun translate offline with vendors

4. Check and confirm the translation

Once all the translation boxes have been filled out, your team can do one final check and leave comments if there are any segments that need more work.

After that, click Confirm.

5. Download your translated Excel file - with all the original formatting

Lastly, you can download the translated version of your Excel document once the translation is complete.

Your original layout and styles will stay the same. The only difference is the text, which will be in the new language.

Maximize your time and cost savings by translating on Redokun

Redokun is designed to help you be more productive while translating your Excel spreadsheet.

✅ Get instant translation suggestions from top machine translation service providers

Under each segment, you can select suggestions generated by Google Translate or DeepL.

9 out of 10 times, you can use these suggestions without needing to change anything.

Even when they aren’t perfect, you can still save time by improving a suggestion rather than coming up with the translation yourself.

✅ Reuse past translations for repetitive segments in just one click

Save time and improve your consistency in translating your terminology and special phrases.

Every time you approve a translation on Redokun, it’s saved into your Translation Memories.

As it grows, you can get accurate translation suggestions in future documents where the text is repeated from a previous document. That means you won’t ever pay someone to translate the same thing twice.

Independent tests show that using Translation Memories can boost your productivity by 10% to 60%.

Pre-translate your entire Excel file so you only have to check for quality

Start your project on a positive note (and not on a blank slate) by automatically translating the entire spreadsheet.

This way, you can focus your efforts on polishing the translation. You can pre-translate a whole document using your Translation Memories, Machine Translation, or both.

Exchange feedback quickly when and where it is most needed

Communicate effectively with colleagues or vendors so everyone knows what they need to do to make the project a success.

You can leave general comments on a document to brief your collaborators on the project. Or you can also share feedback directly on specific sentences or segments within an Excel file.

It’s very easy to start using Redokun, even if you have never used a translation tool before.

Redokun fits into your workflow seamlessly. It’s easy to use and requires no training - which are the top reasons why our clients keep using this tool.

When you onboard new people to your translation project on Redokun, they won’t need to install any additional software that slows down their system.

Just a basic browser and they can start translating and collaborating together.

How easy it is to use Redokun? One user said that out of the 20 translators he invited to a project, only 1 asked him for further instructions on how to use the tool.

In other words, you can have everything up and running within minutes, even if it’s a complex project involving multiple people.

What else can you do with Redokun?

graphic: row of icons representing the different file formats they can translate with redokun

  • Translate other types of documents and keep their formatting, including InDesign, Word, PowerPoint, HTML, XLIFF, SRT subtitles, and more.
  • Upload revisions of your document and automatically notify all your translators of any new text to translate.
  • Import your existing Translation Memories from another tool.
  • Edit your Translation Memories to apply new and improved translations to all documents affected by the change.

We provide fast support that you can count on.

While we always strive to make Redokun easy to use, we’re ready to help if you have any questions about the tool. Feel free to schedule a call or demo with us. You can also find us through the site chat.

Even if you’re on a trial plan, the same quality of support extends to you.

See who’s already using Redokun to speed up their workflow

Join these successful companies in using Redokun to scale their document translations for bigger markets.

Here are some of our clients who gave us permission to display their logos on our site.

companies using redokun

Try Redokun free for 14 days - no credit card needed

The faster you translate, the more time and money you can free up to explore bigger markets.

To speed up your Excel translation workflow, sign up for your free trial of Redokun today by clicking here.

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