Remembering all the keyboard shortcuts there are in InDesign is almost impossible: the latest InDesign version contains 407 shortcuts in total!
In order to help myself remember the most common ones, I decided to make a list of those that I use daily and make a single A4 printable cheat sheet, so I can always have them ready on my desk when I don’t remember them. This will help me memorize a few more shortcuts and be even more productive.
Besides this list, I've already created a printable cheat sheet with Illustrator shortcuts. Make sure you have a look at it if you are using Illustrator.
Remember: You can also create your own InDesign shortcuts or personalise the ones that already exist. See here how to do so.
A full list of InDesign keyboard shortcuts
InDesign has so many shortcuts that they didn’t fit into a single A4, so the printable cheat sheet above includes only the ones that I use the most and that I believe are the most important for day to day work. Those are keyboard shortcuts that everybody should remember to speed up their work in InDesign.
However, here is also a more exhaustive list, in case I missed your favorites.
- How to: Create your own InDesign shortcuts
- Shortcuts: Application Menu
- Shortcuts: File Menu
- Shortcuts: Edit Menu
- Shortcuts: Layout Menu
- Shortcuts: Type Menu
- Shortcuts: Object Menu
- Shortcuts: Table Menu
- Shortcuts: View Menu
- Shortcuts: Window Menu
- Shortcuts: Help Menu
- Shortcuts: Object Editing
- Shortcuts: Panel Menus
- Shortcuts: Structure Navigation
- Shortcuts: Text and Tables
- Shortcuts: Tools
- Shortcuts: Views, Navigation
Text and Tables
Create your own InDesign shortcuts
You can edit or add new InDesign keyboard shortcuts to make the use of some commands quicker.
- Close all the documents, if any is open.
- Click on Edit and then Keyboard Shortcuts....
This action opens a Window panel. To create your new shortcut you need to:
- Select or create a new shortcut set
The Default and QuarkXPress shortcut sets can’t be edited. So if you select one of the two sets you’ll create a new set based on it.
- Select the product area containing the command you want to create the shortcut for.
- Select the command that you want to define (or redefine).
- Click on the New Shortcut box, and press the keys for your new keyboard shortcut.
Do not assign single-key shortcuts to menu commands, because they interfere with the typing of text.
If the key sequence is currently being used for another command, InDesign displays that command under Current Shortcut.
- Select when you want the keyboard shortcut to function by changing Context.
You can assign multiple commands to each shortcut, the context ensures that the shortcut works as you intended. For example, you can use Cmd+G to group objects when you select more objects (Object Context) or Cmd+G to merge cells in a table when you select more cells (Table Context). If you select Default Context, the shortcut will work regardless of the state of the document.
- Click OK to save and close the dialog box, or click Save to keep the dialog box open while you enter more shortcuts.
Get even more productive
Using keyboard shortcuts is not the only recommended productivity trick. Here are a few more:
- Automate some processes with the help of InDesign scripts and GREP expressions
- Be more productive on multilingual project in InDesign
- Make sure you avoid these 20 Most common InDesign mistakes
- Learn InDesign or improve your skills with an InDesign tutorial and InDesign course
- Use TOC (Table of content) effectively
- Import Word files into InDesign with ease
- Read our blog for more
Until next time,